Job Position: Office Receptionist

Job Summary:

We are looking for a smart and talented receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks. The position holder will be the first point of contact for our company and in charge of giving clients directions to various parts of the office.

Duties and Responsibilities

• Welcome and greet visitors in a warm and friendly manner, and answer any questions visitors have;
• Keep detailed and accurate records of visitor requests and of calls received;
• Answer, screen incoming phone calls and forwarding to the relevant department/unit;
• Screen incoming emails and distribute them to relevant team members for action or follow-up.
• Managing the daily/weekly/monthly agenda and arrange new meetings and appointments;
• Support project operations including coordination of travel and organization of meetings and events;
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Maintain office security by following safety procedures and controlling access via the reception desk;
• File documents including contracts according to execution numbers and filing protocols;
• Support HR and Admin Manager on routine tasks that needs to be conducted in the department;
• Assist with procurement process, including preparation of purchase requisitions and gathering of quotations;
• Booking conference rooms for meetings and presentations and ensuring that refreshments are available before meetings start;
• Process invoices and collect the necessary payments as assigned;
• Ensure all office files are managed according to confidential and internal processes protocol;
• Draft, review and summarize reports and other official documents;
• Other tasks assigned by the supervisor

Additional qualifications

• Excellent communication skills, both written and verbal; 
• Very good organizational and time management skills;
• Ability to work in a fast-paced environment;
• Efficiency in English, both writing and speaking;
• Able to type minimum 55 words per minute;
• Able to work independently and autonomously;
• Proficiency in Microsoft Office Suite;
• Ability to operate scanners, copiers and printers;

Requirements

Academic qualification

• Bachelor's degree in management, Management and Information System or equivalent

Years of experience: Minimum of 6 months plus, prior internship service is an added value

Apply