Job Position: Admin Assistant

Job Summary:

We are looking for a multi-tasker with excellent communication skills and a professional attitude. Candidates should be able to assist management and all visitors by handling office tasks, providing polite and professional assistance using the phone, e-mail and making reservations, and travel arrangements and generally being a helpful and positive presence in the workforce.

Duties and Responsibilities

• Meet and guide visitors with attractive customer service and communications skills.
• Providing real-time scheduling support by booking office meetings and events including arranging venues coordinating participants and taking minutes of meetings as required.
• Perform secretarial duties administrative functions and other general office activities including photocopying, faxing, and mailing.
• Making travel arrangements for the management team, like vehicles & hotel reservations.
• Maintaining proper file documents according to execution numbers and filing protocols to assist in document control processes.
• Ensure the confidentiality of sensitive office files like personnel and finance all the time.
• Maintain professional and polite communication via calls and mail and make sure it is communicated with the right person.
• Draft routine correspondences and respond to routine and administrative issues.
• Update and follow up on delegated tasks and provide regular reports/updates.
• Maintain minor transactions and ensure that receipt is documented appropriately.
• Follows up and controls the printing and distribution of documents and vouchers.
• Handle petty cash and reconcile transactions for timely replenishment.
• Assists with the formulation and implementation of policies, procedures, and/or processes.
• Performs other duties and tasks at the request of your immediate supervisor.

Requirements

Academic qualification

• Diploma/Degree in Business Administration, Management or related fields

Additional qualifications

• Excellent Communication skills; verbally and in writing.
• Ability to prioritize and have excellent organizational skills.
• Ability to work in a stressed working environment.
• Strong computer skills in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to create and work in a team with excellent work ethics.
• Self-motivated and result-oriented.

Years of experience: Minimum of 1+ years of experience in a comparable position

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