Job Position: Administrative Assistant

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of our office. The successful candidate will be responsible for providing administrative and clerical support to ensure efficient office operations, including document handling, scheduling, correspondence, record-keeping, and coordination with internal and external stakeholders. The ideal candidate has to be detail-oriented, professional, and capable of managing multiple tasks with a high degree of accuracy and confidentiality.

Duties and Responsibilities

• Manage front office tasks including receiving guests, answering phone calls, and handling incoming/outgoing correspondence;
• Schedule and coordinate meetings, appointments, and travel arrangements for staff;
• Draft, format, and distribute internal and external communications such as memos, letters, reports, and emails;
• Maintain an organized filing system (physical and electronic) for company records and documentation;
• Ensure office supplies are stocked and reorder as necessary, liaising with vendors as needed;
• Support administrative aspects of HR and finance departments, such as time sheet tracking, attendance records, and invoice processing;
• Organize and coordinate logistics for meetings, trainings, and company events;
• Assist in preparing presentations, spreadsheets, and reports for management;
• Maintain confidentiality and handle sensitive information with discretion;
• Perform other administrative tasks and duties as assigned to ensure smooth office operations;
• Performs other duties and tasks at the request of your immediate supervisor.

Requirements

Academic qualification

• Diploma/Degree in Business Administration, Management or related fields

Additional qualifications

• Excellent Communication skills; verbally and in writing;
• Ability to prioritize and have excellent organizational skills;
• Ability to work in a stressed working environment;
• Strong computer skills in MS Office, including Word, Excel, PowerPoint, and Outlook;
• Ability to create and work in a team with excellent work ethics;
• Self-motivated, accountable and result-oriented.

Years of experience: Minimum of 1+ years of experience in a comparable position

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