Job Position: Office Manager

Job Summary:

We are looking for an office manager who oversees the day-to-day administrative operations of an office, ensuring smooth functionality by managing schedules, coordinating communication, supervising staff, maintaining budgets, and implementing systems to optimize efficiency, all while upholding company policies and procedures.  

Duties and Responsibilities

• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time;
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, and filing systems are designed;
• Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on;
• Supply requisitions are reviewed and approved, and clerical functions are properly assigned and monitored;
• Ensure office efficiency is maintained by carrying out planning and execution of procurement, layouts, and office systems;
• Tracking office expenses, reviewing invoices, and ensuring adherence to budget guidelines;
• Ensure that results are measured against standards, while making necessary changes along the way;
• Allocate and delegate tasks and assignments to subordinates and monitor their performance;
• Perform review and analysis of special projects and keep the management properly informed;
• Acting as a primary point of contact for internal and external stakeholders, facilitating communication between departments;
• Coordinating maintenance and repairs, managing office space, ensuring compliance with safety regulations;
• Responsible for recruiting staff for the office and providing orientation and training to new employees;
• Ensure the top performance of office staff by providing them with adequate coaching and guidance;
• Developing and maintaining efficient office procedures, utilizing technology to streamline operations.

Skills &Abilities 

• Knowledge of office management responsibilities, systems, and procedures;
• Excellent time management skills and ability to multitask and prioritize work;
• Attention to detail and problem-solving skills;
• Excellent written and verbal communication skills;
• Strong organizational and planning skills;
• Proficient in Microsoft Office and software packages;
• Knowledge of business and management principles;

Academic qualification 

• BA Degree in Business Management, Management, and other business-related fields.

Years of experience: Minimum of 6+ years of experience in a comparable position.

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