Job Position: Receptionist

Duties and Responsibilities

•  Greet all clients with strong customer service and communications skills

• Record all incoming/outgoing clients’ information and provide direction to all clients in terms of whom to speak to.
• Receiving telephone, fax, telex and e-mail messages and forwarding them to the relevant department.
• Support project operations including coordination of travel and organization of meetings and events.
• Screen incoming emails and distribute them to relevant team members for action or follow-up.
• Handle department routine correspondence.
• Managing the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Order office supplies and necessary equipment as required and distribute when needed.
• File documents including contracts according to execution numbers and filing protocols.
• Support HR and Admin Manager on routine tasks that needs to be conducted in the department.
• Assist with procurement process, including preparation of purchase requisitions and gathering of quotations.
• Process invoices and collect the necessary payments as assigned.
• Ensure all office files are managed according to confidential and internal processes protocol.
• Draft, review and summarize reports and other official documents.
• Other tasks assigned by the supervisor 

Additional qualifications

• Able to communicate verbally and in written format to all organizational levels
• Strong knowledge of MS Office, including word, Excel and power point.
• Ability to work in a team and has excellent communication skill.
• Has excellent organizational and time management skills.
• Ability to work in a fast-paced environment.
• Efficiency in English, both writing and speaking.
• Self-motivated and result oriented.
• Positive and can provide exceptional receptionist service.
• Preferably with previous experience in the Customer Service industry.

Requirements

Academic qualification

• Bachelor's degree in office management and information system (OMIS)

Years of experience: Minimum of 1+ years and prior work/internship service is an added value

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