Job Position: Event Coordinator

Job Summary:

We are seeking a highly organized and enthusiastic Event Coordinator to join our team. The ideal candidate will be responsible for planning, organizing, and executing events, ensuring that every detail is meticulously managed from conception to completion. The Event Coordinator will work closely with clients, vendors, and internal teams to ensure the success of the event, delivering exceptional experiences and maintaining the highest standards of service.  

Duties and Responsibilities

• Plan, coordinate, and execute events, including conferences, meetings, weddings, trade shows, and social gatherings;
• Work with clients to understand their event objectives and budget, offering creative ideas and solutions;
• Research and select event venues, ensuring they meet the company's needs and expectations;
• Coordinate logistics, including transportation, catering, audio/visual equipment, and decor;
• Negotiate contracts with vendors and suppliers, managing relationships to ensure quality service and timely delivery;
• Develop detailed event timelines and manage schedules to ensure smooth execution on the day of the event.
• Supervise event staff and volunteers, providing guidance and leadership during the event.
• Monitor event budgets and ensure cost control while maintaining quality.
• Address any issues or emergencies that arise during the planning process or on the event day.
• Collect feedback from clients and attendees to evaluate the success of each event and identify areas for improvement.

Qualifications:

• Bachelor’s degree in marketing, Business Management or related field.

     Years of experience: 2+ years of proven experience in event management activities

Additional Skill:

• Proven experience as an event coordinator or similar role.
• Strong organizational, communication, and multitasking skills.
• Ability to work under pressure and handle last-minute changes or challenges.
• Excellent attention to detail and a passion for delivering high-quality experiences.
• Ability to manage multiple events simultaneously and prioritize effectively.
• Flexibility to work evenings, weekends, and travel as required.

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