Job Position: Finance and Admin Assistant

Duties and Responsibilities

• Manage and organize office meetings and events including arranging venues and coordinating participants and taking minutes of meetings as required.
• Perform administrative duties and other general office activities including photocopying, faxing and mailing. 
• Follows up and controls the printing and distribution of financial vouchers/documents.
• Assists with the formulation and implementation of policies, procedures and/or processes. 
• Schedules a variety of office activities, like utilities and facility payments, monthly tax settlement and making necessary arrangements for timely execution.
• Assist in the preparation of bank transfers and/or other bank payments and monitoring of bank accounts.
• Ensure that all cash vouchers and any other relevant documents are completely authorized.
• Handle payment requests and correspondences for timely collection of funds.
• Prepare different payments (check & bank transfer) and collect adequate documents during disbursement. 
• Manage and follow up the settlement of account payables/receivables and provide consolidated monthly reports.
• Encode all payments, bank transfers and collections to Peachtree accounts.
• Prepare travel and work in advance and follow up the timely settlements.
• Manages cash requirements and transfers funds as per the agreed schedule. 
• Handle office inventory records and documents purchased and handed over materials. 
• Maintains proper filing for all payments and collections and keeps information confidential.
• Assists in other organizational activities and tasks, as assigned.

Additional qualifications  

• Ability to prioritize and organize tasks.
• Ability to work in a fast-paced environment
• Strong knowledge of MS Office, including Peachtree accounting software.
• Efficiency in English, both writing and speaking is essential 
• Ability to work in a team and excellent communication skills
• Self-motivated and result-oriented 

Requirements

Academic qualification 

• BA in Accounting, business administration and or related business field 

Years of experience: Minimum of 2+ years of related work experience in the service sector

Workplace: Addis Ababa

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