Job Position: Office Manager

Duties and Responsibilities

● Manage relationships with vendors, service providers, and landlord, ensuring that all items are

    invoiced and paid on time.

● Responsible for managing office services by ensuring office operations and procedures are organized,

   correspondences are controlled, and filing systems are designed.

● Assisting the organization’s HR function by keeping personnel records up to date, arranging

   interviews and so on.

● Supply requisitions are reviewed and approved, and clerical functions are properly assigned and

   monitored.

● Ensure office efficiency is maintained by carrying out planning and execution of procurement, layouts,

   and office systems.

● Ensure that results are measured against standards, while making necessary changes along the way.

● Allocate and delegate tasks and assignments to subordinates and monitor their performance.

● Perform review and analysis of special projects and keep the management properly informed.

● Determine current trends and provide a review to management to act on.

● Responsible for recruiting staff for the office and providing orientation and training to new employees.

● Ensure the top performance of office staff by providing them with adequate coaching and guidance.

● Responsible for developing standards and promoting activities that enhance operational procedures.

● Organizing company events or conferences.

● Dealing with correspondence, complaints and queries.

● Supervising and monitoring the work of administrative staff.

● Implementing and maintaining procedures/office administrative systems.

● Ensuring that health and safety policies are up to date.

 

Additional Skill

● Knowledge of office management responsibilities, systems, and procedures.

● Excellent time management skills and ability to multitask and prioritize work.

● Attention to detail and problem-solving skills.

● Excellent written and verbal communication skills.

● Strong organizational and planning skills.

● Proficient in Microsoft Office and software packages.

● Knowledge of accounting, data, and administrative management practices and procedures.

● Knowledge of clerical practices and procedures.

● Knowledge of human resources management practices and procedures.

● Knowledge of business and management principles.

Academic qualification

● BA Degree in Business Management, Management, SSOM & other business-related fields.

Years of experience: Minimum of 3+ years of experience in a comparable position.

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